CLEO/Europe-EQEC 2019 will take place at the ICM Centre. 

Registration hours and location
Registration for technical sessions will take place at the ICM centre. To enter the ICM centre please take the main Entrance West (named “Haupteingang WEST”). CLEO®/Europe-EQEC 2019 registration counters are located on the left side at the end of the main corridor just prior you enter the exhibition halls.

Registration hours

Saturday 22 June 16:30 – 18:00
Sunday 23 June 08:00 – 17:30
Monday 24 June 07:30 – 17:30
Tuesday 25 June 08:00 – 17:00
Wednesday 26 June 08:00 – 17:00
Thursday 27 June 08:00 – 15:00

Conference hours (including poster sessions)

Sunday 23 June 10:30 – 12:00 (CE-1, 12:30) 13:00 – 19:30
Monday 24 June 08:30 – 12:45 13:15 – 18:00
Tuesday 25 June 08:30 – 12:30 13:00 – 17:30
Wednesday 26 June 08:30 – 12:00 13:00 – 20:30
Thursday 27 June 08:30 – 12:00 13:00 – 17:30

Short Course hours
Sunday 25 June                 14:00 – 15:30
                                           16:00 – 17:30

Conference language:
English will be the official language of the conference.

Passport and visa requirements:
Foreign visitors entering Germany must be in possession of a valid ID or passport. EU nationals, in general, do not require a visa, however most other non-German participants do. Delegates from countries requiring visas should apply to the German consular offices or diplomatic missions in their home countries.

Those who need a visa must satisfy the visa requirements of their local German Embassy/Consulate including

  • Invitation Letter VISA_
  • a confirmed travel booking, including flight, train and/or bus bookings, hotel reservation and health insurance 
  • a confirmed order for their online registration as well as any special local requirements. 

Therefore, all participants requiring a visa should first register to CLEO®/Europe-EQEC 2019.

Contributors requesting a letter of invitation should pre-fill the Invitation Letter and return it to the European Physical Society (to soria.amri@eps.org) to be duly signed and returned to the recipients.

Important: The invitation letter will only be sent to contributors who have submitted a contribution. The reference of the paper will be asked.

The filled out invitation letter must be taken, along with the conference on line registration confirmation and all travel documents to the German Mission (Embassy or Consulate) responsible for their present place of residence to apply for a visa.

Only email invitations will be sent. In case an express air shipment needs to be done, this needs to be specified in the email request. All costs pertaining to this shipment need to be paid in advance (approximate cost 70€)

NO INVITATION WILL BE SENT AFTER 15 JUNE 2019.

Possibly invitation letters coming from the World of Photonics Congress organisation in Munich can also be requested. For this purpose please use the following link for your request:

Photonics Congress – visa service

The service is exclusively reserved to the conference contributors having an accepted presentation at the conference.

Copyright information:

The CLEO/Europe-EQEC conference digest series, containing papers presented as part of the conference programme, is registered in the name of IEEE. To the extent protectable by copyright law, the 2019 CLEO/Europe-EQEC conference digest as a whole shall be copyrighted by IEEE.

IEEE policy requires that prior to publication all authors or their employers must transfer to the IEEE in writing any copyright they hold for their individual papers. Transferring copyright is a necessary requirement for publication, except for material in the public domain or which is reprinted with permission from a previously published, copyrighted publication.

Upon transferring copyright to IEEE, authors and/or their companies have the right to post their IEEE-copyrighted material on their own servers without permission, provided that the server displays a prominent notice alerting readers to their obligations with respect to copyrighted material and that the posted work includes an IEEE copyright notice.

Authors are particularly encouraged to note the “Author Responsibilities” section of the IEEE Copyright Form, in which portions of IEEE PSPB Operations Manual, section 8.1.1.B (concerning statements in work published by IEEE are the expression of the authors) appear.

Publication with IEEE is subject to the policies and procedures as described in the IEEE PSPB Operations Manual. Authors must ensure that their work meets the requirements as stated in Section 8.2.1 of the IEEE PSPB Operations Manual, including provisions covering originality, authorship, author responsibilities and author misconduct.

IEEE takes the protection of intellectual property seriously. Accordingly, all submissions will be screened for plagiarism using CrossCheck. By submitting your work you agree to allow IEEE to screen your work. For more information please visit: http://www.crossref.org/crosscheck/index.html

IEEE defines plagiarism as the reuse of someone else’s prior ideas, processes, results, or words without explicitly acknowledging the original author and source. It is important for all IEEE authors to recognize that plagiarism in any form, at any level, is unacceptable and is considered a serious breach of professional conduct, with potentially severe ethical and legal consequences. To reuse someone else’s work and make it appear to be your own denies the original author credit for his or her contributions to the research and to Society. If you neglect to properly credit the work you have reused, either by choice or by accident, you are committing plagiarism.

Conference management:
Conference management is provided by the European Physical Society, 6 rue des Frères Lumière, 68200 Mulhouse, France.

〉On-site facilities for attendees 

Online lecture database
The entire programme of events at the World of Photonics Congress is available online at http://www.photonics-congress.com/congress-program.html (active soon). With this online database you can get information about every conference, sub conference, session, oral lecture or poster presentation. For every lecture at least the information about the room and time data, the speaker and the assignment to the structure is available. 

World of Photonics Congress App
The World of Photonics Congress-App is available in the Appstore and the Google Play Store. It offers an innovative tool, which can be used to prepare your timetable in an easy and professional way. This tool will allow to find the complete congress programme, save sessions/lectures in your personal calendar, easily create and access favourite lists, access detailed conference room plans, give general information about the congress. Online-push-notifications will be sent to app users during the congress. The Android and iOs links are to found at https://www.photonics-congress.com/about/app/index.html

Internet and W-LAN lounges
All congress participants using their own laptops/notebooks/pads have free access to three W-LAN lounges located at the congress centre (ICM):
•    ICM Foyer Süd
•    ICM Main Foyer of the ICM main entrance
•    ICM 1st floor, opposite of the Speakers’ Check-In
Internet is with high-speed access and unlimited download.

In the other places, in the rooms, only the wifi-version with limited bandwidth (up to 1.5 Mbit/second) and limited download volume (50 MB per user per day) is available.

The reception quality and signal availability depends on structures, exhibits and other sources of interference in the halls and cannot be guaranteed.

How it works:
Switch on the WiFi function on your terminal device.
Search for wireless networks and connect to the messeWifi network.
Start your Internet browser.
Enter any Internet address.
The portal page of the free WiFi will appear on screen.
Once you have accepted the General Terms and Conditions, you may access the Internet.
You only need to register one time during the entire event.

Business centre
The business centre (open from Sunday to Thursday from 08:00 to 17:00 hour, closed Saturday) is centrally located next to the main entrance of the ICM.

Office services currently proposed at cost:

  • PC workstation with printers (applications from all MS Office packages)
  • Internet access
  • Laptop connections
  • E-mail and fax (receive/send)
  • Colour/black-and-white copies
  • Stamps

Additional services:

  • Information about cultural attractions in Munich
  • Hotel information
  • Flight/train information
  • Information about Munich International Trade Fairs
  • Taxi service (directly in front of ICM main entrance)

Message board
A message board will be installed. Participants should consult it daily for internal messages. It will be placed in the corridor between Entrance West and ICM.

Career center (Hall B2)
Are you looking for a position or a new challenge in the photonics industry? The LASER World of PHOTONICS career center gives you a number of specific options for your professional development.

At the Career Center in Hall B2, booth 122, visitors who have questions about careers and job applications, job changes or career entry will receive a free career consultation between 10.00 am to 5.00 pm from experienced personnel consultants of the consulting group Wirth + Partner who have a focus on the photonics industry. The registration for the coaching takes place under info@wirth-partner.com or 089/4599580 or on site at the exhibition stand. 

Already now you can find the exhibitor’s job vacancies in the online career center.

See the following links:

German:
https://exhibitors.world-of-photonics.com/onlinekatalog/2019/stellenangebote

English:
https://exhibitors.world-of-photonics.com/onlinecatalog/2019/job_offers

Further information at https://world-of-photonics.com/visitors/supporting-program/career-center/index.html

Catering
All conference attendees are invited to attend the free coffee breaks as marked in the tables of the days at a glance (first pages of the advance programme). Lunches are not included in the conference fee.

A number of gastronomy facilities are available on site. Depending on the weather the beer garden outside (located between Halls A1 and B1) will be open.

Besides two permanent food service operations in the foyer – the ICM Bistro and the ICM Café – you can also visit the restaurant “Am See”, which can be reached directly via the 1st floor.

Snack bars with large assortments of snacks and beverages are located on the ground floor in each hall. The snack bars in the ICM are located on the ground floor and on the first floor. More information is available from the staff at the information counters or consult http://www.messe-muenchen.de/en/services/visitor_services/visitor_services_sub_subtypes_7681.php.

Full-service restaurants are located on the first floors of the East and West entrances and above the halls. Other self-service restaurants located on the first floor can also be found in the exhibition halls offering international cuisine. Many snack bars located in the exhibition halls offer Alpine, American, Asian, and Italian cuisine.

Other catering places can be found at the “Riem Arcaden” shopping centre located at the exit of the “Messestadt West” subway station. 

Useful on-site information:

Pharmacy:
The nearest pharmacy is “SaniPlus” in the Riem Arcaden shopping center. It is located on the ground floor in the right portion of the building, just a three-minute walk from the West Entrance. Opening hours: Monday through Saturday 09:00 – 20:00.

Bank:
No bank-counter but ATM-machines to withdraw money.
Two of them are operated by ReiseBank in the West Entrance, ground floor, and on the 1st floor along the Expressway between Halls B3 and B4.
Stadtsparkasse München has three cash machines, located on the ground floor of the East Entrance (near the corridor to Hall B6), the North Entrance (under the stairs) and the Northwest Entrance (in the passageway to the parking garage).
At the “Riem Arcaden” (three-minute walk from West Entrance) you will find:
– An ATM self-service machine (Münchner Bank).
– A branch office of the Sparda-Bank for customers to make deposits and withdraw funds. No currency exchange.
Other banks are also to be found in the centre of Munich or at the main railway station.

Taxi service
The taxi service is located in front of the ICM main entrance.

Airport shuttle
An airport shuttle operated by Autobus Oberbayern is organised in connection with the trade fair (from Sunday to Thursday) to and from Munich airport. For further details, see part on conference venue.

First-aid
First-aid stations are located in the East and West Entrances and on the North side of Hall C4.
As a service partner of Munich International Trade Fairs, Aicher Ambulanz Union is responsible for the medical needs of guests and visitors at the trade-fair center and the ICM. Phone: +49 89 742200, +49 89 949 28103 (for first-aid emergency call), mobile: +49 171 5663514.

Security service / Lost and found office
The security headquarters are located in the administration building by gate 1. Open around-the-clock the office is accessible from the inside (via the administration building) and from the outside. This is also where you can claim lost items or turn in objects found at the Lost & Found office.

Optician
The optician “Fielmann” has a retail outlet in the Riem Arcaden shopping centre.

Groceries with bakery, cloakroom, and Information/travel service are located in the Main Hall of the Entrance West leading to Halls A1 and B1.

Post office
Deutsche Post has a small branch office in the Riem Arcaden shopping centre (lower level next to the “Edeka” supermarket).

Dry cleaning
“Die Reinigung” dry cleaning is located in the Riem Arcaden shopping centre.

Press services
All members of the press are requested to register by Messe Munich. They will receive the conference material and badges that will admit them to all technical sessions and the exhibition.

Cloakroom
For congress attendees a cloakroom is located on the intermediate level of the ICM. In addition a cloakroom is located on the lower levels of the West Entrance. As a rule, it starts one hour before the exhibition begins and ends one hour after the exhibition closes.

Travel office:
A “TUI” travel office is located in the Riem Arcaden shopping center, just a three-minute walk from West Entrance. Further information on Munich can be found via the official Tourist office. See http://www.muenchen.de/rathaus/home_en/

Note for smokers
Smoking in the ICM is forbidden. Smoking on the grounds of the exhibition space is only permitted in designated smoking areas outside the halls.

Places to visit in Munich:
Munich city and its famous “Marienplatz” is always full with tourists from all around the world. Munich is a very attractive town. There you will always find something to do (shopping, restaurants, bars, walking around the market place, visits of museums, churches, beergardens, and so on). Many places are worth a visit: See http://www.officeoftourism.org/europe/germany/bavaria/munich.asp