CLEO/Europe-EQEC 2019 will take place at the ICM Centre. To enter the ICM centre please take the main Entrance West (named “Haupteingang WEST”).

Internet and W-LAN lounges
All congress participants using their own laptops/notebooks/pads have free access to three W-LAN lounges located at the congress centre (ICM):
•    ICM Foyer Süd
•    ICM Main Foyer of the ICM main entrance
•    ICM 1st floor, opposite of the Speakers’ Check-In
Internet is with high-speed access and unlimited download.

In the other places, in the rooms, only the wifi-version with limited bandwidth (up to 1.5 Mbit/second) and limited download volume (50 MB per user per day) is available.

The cloakroom will already be open on Sunday 23 June and during the full time of the conference. This year, for the first time, you will also find a cloakroom directly at the ICM Mezzanine floor for all congress attendees.

Conference language:
English will be the official language of the conference.

Passport and visa requirements:
Foreign visitors entering Germany must be in possession of a valid ID or passport. EU nationals, in general, do not require a visa, however most other non-German participants do. Delegates from countries requiring visas should apply to the German consular offices or diplomatic missions in their home countries.

Those who need a visa must satisfy the visa requirements of their local German Embassy/Consulate including

  • Invitation Letter VISA_
  • a confirmed travel booking, including flight, train and/or bus bookings, hotel reservation and health insurance 
  • a confirmed order for their online registration as well as any special local requirements. 

Therefore, all participants requiring a visa should first register to CLEO®/Europe-EQEC 2019.

Contributors requesting a letter of invitation should pre-fill the Invitation Letter and return it to the European Physical Society (to to be duly signed and returned to the recipients.

Important: The invitation letter will only be sent to contributors who have submitted a contribution. The reference of the paper will be asked.

The filled out invitation letter must be taken, along with the conference on line registration confirmation and all travel documents to the German Mission (Embassy or Consulate) responsible for their present place of residence to apply for a visa.

Only email invitations will be sent. In case an express air shipment needs to be done, this needs to be specified in the email request. All costs pertaining to this shipment need to be paid in advance (approximate cost 70€)


Possibly invitation letters coming from the World of Photonics Congress organisation in Munich can also be requested. For this purpose please use the following link for your request:

Photonics Congress – visa service

The service is exclusively reserved to the conference contributors having an accepted presentation at the conference.

Copyright information:

The CLEO/Europe-EQEC conference digest series, containing papers presented as part of the conference programme, is registered in the name of IEEE. To the extent protectable by copyright law, the 2019 CLEO/Europe-EQEC conference digest as a whole shall be copyrighted by IEEE.

IEEE policy requires that prior to publication all authors or their employers must transfer to the IEEE in writing any copyright they hold for their individual papers. Transferring copyright is a necessary requirement for publication, except for material in the public domain or which is reprinted with permission from a previously published, copyrighted publication.

Upon transferring copyright to IEEE, authors and/or their companies have the right to post their IEEE-copyrighted material on their own servers without permission, provided that the server displays a prominent notice alerting readers to their obligations with respect to copyrighted material and that the posted work includes an IEEE copyright notice.

Authors are particularly encouraged to note the “Author Responsibilities” section of the IEEE Copyright Form, in which portions of IEEE PSPB Operations Manual, section 8.1.1.B (concerning statements in work published by IEEE are the expression of the authors) appear.

Publication with IEEE is subject to the policies and procedures as described in the IEEE PSPB Operations Manual. Authors must ensure that their work meets the requirements as stated in Section 8.2.1 of the IEEE PSPB Operations Manual, including provisions covering originality, authorship, author responsibilities and author misconduct.

IEEE takes the protection of intellectual property seriously. Accordingly, all submissions will be screened for plagiarism using CrossCheck. By submitting your work you agree to allow IEEE to screen your work. For more information please visit:

IEEE defines plagiarism as the reuse of someone else’s prior ideas, processes, results, or words without explicitly acknowledging the original author and source. It is important for all IEEE authors to recognize that plagiarism in any form, at any level, is unacceptable and is considered a serious breach of professional conduct, with potentially severe ethical and legal consequences. To reuse someone else’s work and make it appear to be your own denies the original author credit for his or her contributions to the research and to Society. If you neglect to properly credit the work you have reused, either by choice or by accident, you are committing plagiarism.

Conference management:
Conference management is provided by the European Physical Society, 6 rue des Frères Lumière, 68200 Mulhouse, France.

Places to visit in Munich:

Munich city and its famous “Marienplatz” is always full with tourists from all around the world. Munich is a very attractive town. There you will always find something to do (shopping, restaurants, bars, walking around the market place, visits of museums, churches, beergardens, and so on). Many places are worth a visit: See

Useful on site information

The nearest pharmacy is “SaniPlus” in the Riem Arcaden shopping center. It is located on the ground floor in the right portion of the building, just a three-minute walk from the West Entrance.

Opening hours: Monday through Saturday 09:00 – 20:00.

A ReiseBank branch is located at the Munich East train station (Ostbahnhof, Orleansplatz 11) where you can made deposits (to ReiseBank and other banks), exchange currency and transfer funds.

Münchner Bank has a self-service branch in the Riem Arcaden shopping center, just a three-minute walk from the West Entrance. It is equipped with an ATM (deposits and withdrawals), an account-statement printer and a service terminal.

Sparda-Bank has a branch office in the Riem Arcaden shopping center, just a three-minute walk from the West Entrance, where Sparda-Bank customers can make deposits and withdraw funds. They do not exchange currency there.

Optician “Fielmann” has a retail outlet in the Riem Arcaden shopping center, just a three-minute walk from West Entrance.

Post office:
Deutsche Post has a small branch office in the Riem Arcaden shopping center, just a three-minute walk from West Entrance (lower level next to the “Edeka” supermarket).

Dry cleaning:
“Pan-o-tex” dry cleaning is located in the Riem Arcaden shopping center, just a three-minute walk from West Entrance.

Travel office:
A “TUI” travel office is located in the Riem Arcaden shopping center, just a three-minute walk from West Entrance. Further information on Munich can be found via the official Tourist office. See