2019 World of Photonics Congress – Registration to CLEO/Europe EQEC

The on line registration system will open soon. In order to benefit from the early bird registration fees, registration and payment is requested by May 31st, 2019 at the latest. Closing of the on line registration system: Sunday, June 16 2019.

Fees

Payment until
31 May 2019

One day

Payment after
31 May 2019

One Day
 EPS/OSA/IEEE  Member with the online digest Regular 560 € 255 € 650 € 320 €
 EPS/OSA/IEEE  Student Member with the online digest Student 200 € 250 €
 Non Members Regular 690 € 255 € 780 € 320 €
 Student Non Members Student 250 € 280 €
 Additional cost for Conference Dinner (place limited to 1000)   10 € 10 €
 Additional  cost for conference dinner for accompanying person   35 € 35 €
All registration fees are exempt from Value Added Tax. (*) Applications for the student rates must include a photocopy of an official student identity card, which must also be presented on-site when collecting registration materials.

All speakers and poster presenters must register with their respective organizing association.  All CLEO/Europe-EQEC speakers and poster presenters need to register via the CLEO/Europe-EQEC on line registration system. Prior registering, please read our terms and conditions described below and then proceed with the on line registration.

The full week registration fee for the meeting includes admission to all CLEO/Europe- EQEC 2019 technical sessions, as well as to those of all conferences collocated with World of Photonics Congress 2019. It also includes admission to the technical exhibition. Digest will be on line. A login and password will be given. The link will be valid during one month. Coffee breaks are included. Tickets for public transportation are not included in the fees.

One-day registration fees are available for those wishing to attend one particular session rather than the whole conference. Please note that the on line digest will not be included.
Coffee breaks are included. Tickets for public transportation are not included in the fees.

Note: One-day registration tickets are activated on the day the participant goes through the gates of the congress or the fair and will only be valid for that day.

The conference dinner may be ordered in addition at a special rate of 10 EUR for the participant. See details below.

In order to register, please click here.

Conference Dinner

A conference reception will take place on Tuesday 25 June 2019 (beginning from 7 pm) in the “Löwenbraukeller” located at Stiglmaierplatz in the heart of Munich with perfect accessibility:
• Public transportation stops directly at Stiglmaierplatz 
(Metro U1, Tramway 20/21)
• The main station (international and regional trains, public transport)
is only one station by metro away, or in walking distance (8 minutes)
If you want to take part in the conference reception,  you will have to additionally pay an exceptional cost of 10€ (including buffet + 2 drinks). Place is limited to 1000 seats. For accompanying person, the cost will be 35€ per guest. In order to attend, on line registration is requested. No on site reservations are possible.

Note to Exhibitors:
Each exhibitor at LASER World of PHOTONICS 2019 is entitled to one free ticket to the World of Photonics Congress 2019. Each exhibitor may also purchase up to five congress tickets for a special price. 
All tickets are personalized, i.e. they are valid only for the person whose name appears on the ticket, and they are not transferrable.
 Special tickets to the World of Photonics Congress may only be ordered and used by exhibiting companies. 
The official Congress Proceedings are not included in the discount price for special tickets for exhibitors.
 Tickets will be pre-produced and will be available for pick-up at the World of Photonics Registration Desk in the West Entrance. Messe Munich manages the order of these tickets.

 Beyond that, exhibitors must purchase any additional tickets to the World of Photonics Congress from one of the organizing scientific associations at the regular price.

Please note: Neither the free special tickets nor the discount special tickets are available to speakers or poster presenters appearing at the World of Photonics Congress 2019. Speakers and poster presenters must register with the respective organizing association.


Erroneous payment done by the client:
Each requested refund due to an erroneous payment done by the client (double payment, wrong category choice, wrong registration, …) will involve a deduction of € 30.- to compensate for handling and bank costs. No refund request can be accepted after 14 June 2019.

Cancellation Policy:
An administration charge of Euro 50 will be made for processing refunds. A request for cancellation must be made in writing. In the case of cancellation, requests received on or before Friday, 14 June 2019 will be refunded (less the administration charge). No refunds will be available if notice of cancellation is received after 14 June 2019.

Audio, Video, Digital Recording Policy:
Conferences, courses, and poster sessions: For copyright reasons, recordings of any kind are prohibited without prior written consent of the presenter or instructor. Individuals not complying with this policy will be asked to leave a given session and/or asked to surrender their recording media.
Exhibition halls: For security and courtesy reasons, recordings of any kind are prohibited unless one has explicit permission from on-site company representatives.
Your registration signifies your agreement to be photographed or video-taped by the CLEO/Europe-EQEC management staff in the course of normal business.
Such photos and videos may be used in the future CLEO/Europe-EQEC marketing materials or conference website. Persons not wishing to be photographed or video-taped from the management staff need to send to conferences@eps.org their request including their picture.

Important note to all conference registrants:
To produce your conference ticket, your personal particulars (title, first name, last name, gender, company name, company address, country, e-mail address) are passed to Messe München GmbH. Messe München GmbH uses that information to produce your conference ticket, but not for its own purposes.
If you wish to participate in this tracking program (having your electronic calling card forwarded), you can allow exhibitors at LASER World of PHOTONICS 2019 to scan the barcode on your ticket. The exhibitor then has access to the following information: title, first name, last name, gender, company name, company address, country, e-mail address.
 Exhibitors may also use the “retracking” procedure in order to scan visitor passes by means of equipment made available by Messe München GmbH. If you hand over your visitor pass – like a visiting card – to an exhibitor for scanning, the exhibitor will receive access to the information which you provided when registering.
 In case you agree to have Messe München GmbH use your personal particulars for this purpose and to pass on said information to exhibitors whom you allow to scan your ticket please tick the corresponding field (□ I would like to participate in the tracking program) during the on line registration.

Conference Payment:
During the on line registration, two ways of payment are possible: direct on line payment (via credit card or Paypal) or off line payment (by bank transfer). Purchase orders are not accepted.
If you are planning to pay by bank transfer, please proceed as follows:
Transfer the due amount to:
Account holder: European Physical Society
Bank: BNP Paribas – F-67300 Schiltigheim
Account No (RIB): 30004 00440 00010058374 76
IBAN: FR76 3000 4004 4000 0100 5837 476
SWIFT (BIC): BNPAFRPPXXX
When the payment is completed, send proof of payment to EPS Conferences at conferences@eps.org.Be sure to include your name and invoice reference or user-id in your email.

Note to Press People:
Representatives of the press need to be registered for the LASER and World of Photonics Congress.
 The link for the accrediation is:
 http://www.world-of-photonics.net/en/laser/press/accreditation 

All journalists with a press ticket will have free access to the congress and the trade fair.