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Registration to CLEO/Europe-EQEC 2017

The on line registration system is now definitely closed. From now on only on site registrations are possible. In case you have proceeded with a bank transfer, please bring a copy of the transaction.

The early bird registration fees can now no longer be applied as the deadline is passed (01 June 2017, 23:59 Paris time, CET time).

Opening Hours of the CLEO/Europe-EQEC Registration Counters:

   Saturday 24 June   16:30 - 18:00
   Sunday 25 June   08:00 - 17:00
   Monday 26 June
   07:45 - 17:00
   Tuesday 27 June
   08:00 - 17:00
   Wednesday 28 June
   08:00 - 17:00
   Thursday 29 June   08:00 - 15:00

All speakers and poster presenters must register with their respective organizing association. 
All CLEO/Europe-EQEC speakers and poster presenters need to register via the CLEO/Europe-EQEC on line registration system. Prior registering, please read our terms and conditions described below and then proceed with the on line registration.

The full week registration fee for the meeting includes admission to all CLEO/Europe- EQEC 2017 technical sessions, as well as to those of all conferences collocated with World of Photonics Congress 2017. It also includes admission to the technical exhibition. Digest will be on line. A login and password will be given. The link will be valid during one month. Coffee breaks are included. Tickets for public transports are not included in the fees.

One-day registration fees are available for those wishing to attend one particular session rather than the whole conference. Please note that the on line digest will not be included.
Coffee breaks are included. Tickets for public transportation is not included in the fees.

Note: One-day registration tickets are activated on the day the participant goes through the gates of the congress or the fair and will only be valid for that day.

The conference dinner may be ordered in addition at a special rate of 10 EUR for the participant. See details below. (SOLD OUT)

For your own convenience, pre-registration and payment is strongly recommended to save time collecting your conference material.  The payment deadline to benefit from the early bird rates is 1 June 2017, midnight Paris time.

Registration to the additional short courses:

Advance registration is required in order to obtain the short course material. This material will not be available for purchase during the conference.

Note to exhibitors: Neither the free special tickets nor the discount special tickets are available to speakers or poster presenters appearing at the World of Photonics Congress 2017. Speakers and poster presenters must register with the respective organizing association.


Registration Fees

    Payment until 01/06/2017
Payment after 01/06/2017
EPS/OSA/IEEE  Member with the online digest   510.00 EUR 590.00 EUR
Non-Member with the online digest   630.00 EUR 710.00 EUR
EPS/OSA/IEEE Student (*) Member with online digest   150.00 EUR 195.00 EUR
Student (*) Non-Member with online digest   190.00 EUR 230.00 EUR

One Day without online digest
230.00 EUR

290.00 EUR
Student (*) extra fee for Short Course   160.00 EUR 220.00 EUR
Regular extra fee for Short Course   290.00 EUR 350.00 EUR
Additional cost for Conference Dinner (place limited to 1000)    10.00 EUR  10.00 EUR
Additional  cost for conference dinner for accompanying person    35.00 EUR  35.00 EUR
 All registration fees are exempt from Value Added Tax. (*) Applications for the student rates must include a photocopy of an official student identity card, which must also be presented on-site when collecting registration materials.      


In order to register, please click here.


 Conference Dinner (SOLD OUT)


A conference reception will take place on Tuesday 27 June 2017 (beginning from 7 pm) in the "Löwenbraukeller" located at Stiglmaierplatz in the heart of Munich with perfect accessibility:

  • Public transport stops directly at Stiglmaierplatz
    (Metro U1, Tramway 20/21)
  • The main station (international and regional trains, public transport)
    is only one station by metro away, or in walking distance (8 minutes)

If you want to take part in the conference reception,  you will have to pay additionally an exceptional cost of 10€ (including buffet + 2 drinks). Place is limited to 1000 seats. For accompanying person, the cost will be of 35€. In order to attend, on line registration is requested. No on site reservations are possible.

 Note to Exhibitors:

Each exhibitor at LASER World of PHOTONICS 2017 is entitled to one free ticket to the World of Photonics Congress 2017. Each exhibitor may also purchase up to five congress tickets for a special price.
All tickets are personalized, i.e. they are valid only for the person whose name appears on the ticket, and they are not transferrable.
Special tickets to the World of Photonics Congress may only be ordered and used by exhibiting companies.
The official Congress Proceedings are not included in the discount price for special tickets for exhibitors.
Tickets will be preproduced and will be available for pick-up at the World of Photonics Registration Desk in the West Entrance. Messe Munich manages the order of these tickets.

Beyond that, exhibitors must purchase any additional tickets to the World of Photonics Congress from one of the organizing scientific associations at the regular price.

Please note: Neither the free special tickets nor the discount special tickets are available to speakers or poster presenters appearing at the World of Photonics Congress 2017. Speakers and poster presenters must register with the respective organizing association.


Erroneous payment done by the client:

Each requested refund due to an erroneous payment done by the client (double payment, wrong category choice, wrong registration, …) will involve a deduction of € 30.- to compensate for handling and bank costs. No refund request can be accepted after 14 June 2017.

 Cancellation Policy:

An administration charge of euro 50 will be made for processing refunds. A request for cancellation must be made in writing. In the case of cancellation, requests received on or before Wednesday, 14 June 2017 will be refunded (less the administration charge). No refunds will be available if notice of cancellation is received after 14 June 2017.


Audio, Video, Digital Recording Policy

Conferences, courses, and poster sessions: For copyright reasons, recordings of any kind are prohibited without prior written consent of the presenter or instructor. Individuals not complying with this policy will be asked to leave a given session and/or asked to surrender their recording media.
Exhibition halls: For security and courtesy reasons, recordings of any kind are prohibited unless one has explicit permission from on-site company representatives.
Your registration signifies your agreement to be photographed or video-taped by the CLEO/Europe-EQEC management staff in the course of normal business. Such photos and videos may be used in the future CLEO/Europe-EQEC marketing materials or conference website. Persons not wishing to be photographed or video-taped from the management staff need to send to their request including their picture.

Important note to all conference registrants:

To produce your conference ticket, your personal particulars (title, first name, last name, gender, company name, company address, country, e-mail address) are passed to Messe München GmbH. Messe München GmbH uses that information to produce your conference ticket, but not for its own purposes.
If you wish to participate in this tracking program (having your electronic calling card forwarded), you can allow exhibitors at LASER World of PHOTONICS 2017 to scan the barcode on your ticket. The exhibitor then has access to the following information: title, first name, last name, gender, company name, company address, country, e-mail address.
Exhibitors may also use the "retracking" procedure in order to scan visitor passes by means of equipment made available by Messe München GmbH. If you hand over your visitor pass - like a visiting card - to an exhibitor for scanning, the exhibitor will receive access to the information which you provided when registering.
In case you agree to have Messe München GmbH use your personal particulars for this purpose and to pass on said information to exhibitors whom you allow to scan your ticket please tick the corresponding field (□    I would like to participate in the tracking program) during the on line registration.

Conference Payment:

During the on line registration, two ways of payment are possible: direct on line payment (via credit card or Paypal) or off line payment (by bank transfer).

If you are planning to pay by bank transfer, please proceed as follows:

  1. Transfer the due amount to:
    Account holder:European Physical Society
    Bank:BNP Paribas - F-67300 Schiltigheim
    Account No (RIB):30004 00440 00010058374 76
    IBAN:FR76 3000 4004 4000 0100 5837 476
  2. When the payment is completed, send proof of payment to EPS Conferences at
    Be sure to include your name and invoice reference or user-id in your email.

In any case, please be sure to pay your registration fee by 1 June 2017 at the latest in order to benefit from the early bird fees.

Note to Press People:

Representatives of the press need to be registered for the LASER and World of Photonics Congress.
The link for the accrediation is:

All journalists with a press ticket will have free access to the congress and the trade fair.

Sponsored and organised by

European Physical Society
European Physical Society

IEEE Photonics

Optical Society of America

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