Invitation Letters

Foreign visitors entering in Germany must be in possession of a valid ID or passport. EU nationals, in general, do not require a visa. Delegates from countries requiring visas should apply to the German consular offices or diplomatic missions in their home countries. Those who need a visa must satisfy the visa requirements of their local German Embassy/Consulate including:

• An completed invitation letter: Invitation-Letter-CLEOEuropeEQEC2025.docx
• A confirmed travel booking, including flight, train and/or bus bookings, hotel reservation and health insurance.
• A confirmed order for their online registration.

All participants requiring a visa should first register to CLEO®/Europe-EQEC 2025 and then contact EPS Conference Management (conferences@eps.org) with a completed invitation letter form. Only email invitations will be sent. Upon a special request, an express air mail at extra cost can be done. This service will be invoiced 90€ to be paid in advance. 

No invitation letters will be offered after June 12, 2025.