Invitation Letters

Foreign visitors entering in Germany must be in possession of a valid ID or passport. EU nationals, in general, do not require a visa. Delegates from countries requiring visas should apply to the German consular offices or diplomatic missions in their home countries. Those who need a visa must satisfy the visa requirements of their local German Embassy/Consulate including:

– an invitation letter.
– a confirmed travel booking, including flight, train and/or bus bookings, hotel reservation and health insurance
– a confirmed order for their online registration as well as any special local requirements.

Therefore, all participants requiring a visa should first register to CLEO/Europe-EQEC 2025. Contributors requesting a letter of invitation should pre-fill the invitation letter (at the yellow highlighted fields) and return it (without the yellow colour) to the European Physical Society  to be duly signed and returned to the recipients. Important: The invitation letter will only be sent to contributors who have submitted a contribution.

Only email invitations will be sent. Upon a special request, an express air mail at extra cost can be done. This service will be invoiced 90,-€ to be paid in advance.